SWAST RFP Management Suite

SWAST RFP Management Suite

Professional Management of Your Hotel’s CVENT Transient RFP Participation

The SWAST RFP Management Suite provides structured management of your hotel’s participation within the CVENT Transient platform, including profile oversight, business case submissions, and corporate transient RFP responses.

This service ensures your property participates consistently, strategically, and professionally throughout the annual CVENT transient cycle.

The Problem

Effective CVENT Transient Participation Requires Consistent Management

CVENT Transient is one of the primary sourcing platforms used by corporate buyers to identify and contract hotel partners. Successful participation requires proper profile management, timely business case submissions, and structured handling of RFP responses.

Without dedicated oversight, hotels often miss opportunities, respond inconsistently, or fail to maximize their participation.

The SWAST RFP Management Suite provides structured management of your hotel’s CVENT Transient participation.

What This Service Provides

Structured Management of Your CVENT Transient Profile and RFP Activity

This service provides professional management of your hotel’s CVENT Transient presence and annual RFP participation.

Support includes:

• CVENT Transient profile audit and positioning review
• Business case submissions to relevant corporate accounts
• Preparation and submission of CVENT Transient RFP responses
• Management of your annual CVENT Transient RFP calendar
• Year-end reporting outlining submission activity and participation

This ensures your hotel maintains consistent, professional participation throughout the year.

What’s Included

Annual CVENT Transient Management Coverage Includes

CVENT Transient Profile Audit
Review and assessment of your current profile positioning and completeness.

Business Case Submissions
Preparation and submission of business cases to relevant corporate accounts within CVENT Transient.

CVENT Transient RFP Submissions
Preparation and submission of corporate transient RFP responses.

Annual RFP Calendar Management
Tracking and management of submission timelines and deadlines.

Annual Participation Report
Summary report outlining submission activity, business cases, and overall participation.

Annual Fee Structure

The SWAST RFP Management Suite is structured as an annual service valid for 12 months.

$2,500 USD per year includes:

• Up to 20 total submissions per year
(Business Cases and CVENT Transient RFP submissions combined)

$3,500 USD per year includes:

• More than 20 total submissions per year
(Business Cases and CVENT Transient RFP submissions combined)

The appropriate tier is confirmed during enrollment.

How Enrollment Works

Step 1: Submit your interest
Complete a short form introducing your property and confirming your interest in the SWAST RFP Management Suite.

Step 2: Commercial intake questionnaire
You will receive a structured questionnaire to help us understand your hotel’s current CVENT Transient participation, positioning, and commercial objectives.

Step 3: Enrollment call
Following questionnaire review, we will schedule a call to review your property profile, confirm alignment, and answer any questions regarding the program.

Step 4: Enrollment confirmation and program start
Following enrollment confirmation and completion of the annual program fee, structured management of your CVENT Transient profile and RFP participation begins. The program is valid for 12 months from the enrollment date.

Strengthen Your Hotel’s CVENT Transient Participation

The SWAST RFP Management Suite provides structured, professional management of your hotel’s CVENT Transient profile and RFP activity.

You will receive enrollment details and next steps following submission.